Front Desk Office Coordinator – Building Services Industry

Janitronics Building Services is an established and growing janitorial, commercial cleaning, and building services management firm in the Boston area with an outstanding professional reputation for premium service delivery. We focus on delivering environmentally beneficent, high-retention services to property management
organizations and Fortune 1000 firms.

We are seeking a Front Desk Office Coordinator to join our dynamic team in our Waltham, MA location. If you are an administrative office professional, we’d like to hear from you.

Responsibilities

• Read, write, and speak Spanish
• Customer and visitor greeting in lobby
• Document filing, file system organization, document / file archival duties
• Document creation, editing, formatting, and proof reading of both text and numerical information
• Excellent typing skills required with careful attention to detail
• Numerical analysis utilizing both printed documents and online via email and spreadsheets
• Telephone duties
• Copying documents and office equipment including copies, fax, scanners, printers, shredders, and other commonly used office devices including mobile phones and radios
• Ordering, receiving, storing, re-ordering, invoice processing for all supplies and materials
• Manage the work order system and dispatch, document and record information daily
• Assist and support the planning of special events, meetings, conferences, and any related travel or logistics

Requirements

• Microsoft Office Suite
• Fluent in Spanish (must be able to speak, read and write)
• Exceptional verbal communication skills in English and Spanish
• Ability to adapt in a fast-paced environment
• Ability to perform as a team player
• Typing and Filing
• College degree or equivalent preferred along with previous professional office support services experience in a fast-paced, dynamic services delivery environment
• Excellent customer services skills, positive attitude, and strong verbal and written skills are a must.
• Must be personable, welcoming to visitors and staff, and overall become an ambassador for the business when facing the public.
• Must possess a reliable vehicle or immediate access to the MBTA with a minimum commute time to ensure on-time arrival to open the office even during weather related events.
• On site position -schedule 8:30 am – 5:00pm EST

If you are a proactive individual with a passion for providing exceptional service and support, we encourage you to apply for this exciting opportunity as our Front Desk Coordinator.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Professional development assistance
• Referral program
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift

Ability to Commute:

• Waltham, MA 02453 (Required)